Ottawa County Clerk of Courts

Ottawa County Clerk of Courts is the main office responsible for managing court records and legal documents in Ottawa County. This office handles filings, maintains official records, and provides support for court operations. Residents and legal professionals rely on the clerk for accurate documentation and smooth administrative processes. The office ensures that all court activities are organized and accessible for those who need them.

The Ottawa County Clerk of Courts also plays a vital role in coordinating hearings, preparing dockets, and assisting with court administration. By offering certified documents and public services, the office helps maintain transparency and trust in the county’s judicial system. Its work benefits the community, legal professionals, and anyone needing official court information or documentation.

How to Search the Ottawa County Court Records

Users can access Ottawa County public records and court case records through official Ottawa County Court websites, including the Clerk of Courts and Municipal Court record search pages. The online tools allow name, case number, or date searches; for records not online, users can visit or contact the Clerk’s office.

Official Court Records Search Links

Primary, Official Sources

• Clerk of Courts Public Records (Common Pleas and related public court records)
  https://www.ottawacocpcourt.com/clerk-of-courts/
• Ottawa County Municipal Court Record Search (lower court case search)
  https://www.ottawacountymunicipalcourt.com/recordSearch.php

Steps to User for Online Search

The instructions below cover every step to find and retrieve records using the official tools.

Choose the Correct Search Site

Decide which court handles your case type:

• Common Pleas / Clerk of Courts site — broader case types including felony, civil over $15,000, divorce, and large claims.
  Link: https://www.ottawacocpcourt.com/clerk-of-courts/
• Municipal Court search — local misdemeanors, traffic offenses, and smaller civil matters.
  Link: https://www.ottawacountymunicipalcourt.com/recordSearch.php

Both are official and free to use.

Open the Search Page

• Click the link above in your browser. A disclaimer page may appear.
• If you see a terms or disclaimer screen, agree to proceed to the search fields.

Select Search Criteria

Most search interfaces allow you to enter one or more of the following:

• Case Number (fastest and most precise)
• Party Name (first, last, or both)
• Date Range or Filing Date (optional)

Review Search Results

After submitting your query:

• A list of cases matching your criteria will appear.
• Click on a case number or hyperlink to view details.
• Basic case data includes parties, charges, filing dates, hearings, and status.

Retrieve Documents

Once you locate the correct case:

• View docket summaries describing filings and proceedings.
• Some documents may be downloadable online.
• For documents not available digitally, you may need an in‑person visit or formal request.

Request Certified Copies (if needed)

If a record is required for legal use, you must request a certified copy from the Clerk of Courts office.

• Contact information for the Clerk’s Office:
  315 Madison St., Room 106B, Port Clinton, OH 43452
  Phone: 419‑734‑6755
  Email: cpclerksfilings@co.ottawa.oh.us

Current Clerk of Ottawa County

Christopher Enoch is the current Ottawa County Clerk, serving as the official county clerk of courts and administrative leader for court records and public filings. He stepped into this role in late 2025 and now leads the office with legal experience and a strong commitment to service.

Biography of the Current Clerk

Christopher Enoch brings a practical mix of professional and community experience to the office head position. Before his appointment as Clerk of Ottawa County, he built more than ten years of legal experience as an attorney and prosecutor across urban, suburban, and rural settings. This background provided him with deep knowledge of court procedures and public records. In addition, Enoch actively volunteers as a firefighter and EMT, demonstrating his commitment to serving the Ottawa County community beyond the courthouse.

Professional Experience and Accomplishments

As a legal professional, Enoch has handled a wide variety of cases, ensuring efficient judicial outcomes and supporting fair court operations. His accomplishments include implementing process improvements within his previous roles, fostering transparency in legal proceedings, and prioritizing community outreach to educate residents on court services. These experiences form the foundation of his leadership as county clerk official.

Role in Court Administration

In his capacity as Ottawa County Clerk, Enoch oversees all key court functions. His responsibilities include:

• Maintaining accurate and up-to-date court records
• Handling court filings and legal documentation
• Managing court costs, payments, and financial records
• Safeguarding sensitive public and legal information

Leadership Focus and Public Service

Under Enoch’s leadership, the office emphasizes record security, accessibility, and service efficiency. He is particularly focused on improving access for seniors and residents who may need guidance with legal processes. By combining professional expertise with community-centered priorities, the Ottawa County Clerk office continues to strengthen court administration and public confidence.

Services Provided by the Clerk’s Office

The Ottawa County Clerk’s Office offers a wide range of court clerk services and filing services for residents, legal professionals, and other county stakeholders. It manages official filings and public record access while supporting functions that help the judicial system run efficiently. Whether someone needs to submit legal documents, request case records, or interact with court scheduling, the clerk’s office is a central resource for these official processes.

Filing Services

The clerk’s office provides full filing services for many types of legal matters. As the first step in most official court procedures, accurate document submission is essential for a case to move forward.

Types of Filings

• Civil filings — Complaints, responses, and motions for disputes between private parties.
• Criminal filings — Documents initiated by prosecutors or defendants in criminal matters.
• Small claims filings — Simplified civil cases involving limited monetary amounts.
  Each type of filing has forms and procedural steps that must be followed closely to avoid rejection. These services cover petitions, complaints, motions, and supporting legal paperwork.

Steps to Filing Procedures

• Prepare forms: Obtain the correct filing forms from the court’s website or office counter.
• Complete the documents: Enter all required details legibly and accurately.
• Submit to the clerk: Deliver filings electronically through Michigan’s MiFILE system or in person at the clerk’s office.
• Pay fees: Pay required filing fees by card or check at the time of submission.
• Receive confirmation: The clerk verifies submissions and issues a filed copy with a case number and docket entry.
  E‑filing via MiFILE lets parties upload documents outside normal business hours and receive electronic confirmation that the courthouse has accepted them.

Record Maintenance and Access

One of the core public functions of the clerk’s office is record maintenance. The office safeguards and provides access to a wide range of official county records, including court documents and personal vital data.

Types of Records

• Court case records — Civil, criminal, small claims, and family court case files.
• Vital records — Birth certificates, death certificates, and marriage licenses.
• Property liens and deeds — Records related to real estate ownership and encumbrances maintained by the register of deeds division.
• Public board records — Proceedings and minutes from county boards and committees.

How Records Are Maintained

The clerk’s office preserves records using secure digital systems and physical storage to prevent deterioration or loss. Court hearings and pleadings are entered into case indexing systems so that staff can retrieve records quickly when a request is made. Annual reports and statistical data are also compiled for statewide judicial reporting.

Accessing and Requesting Records

• Search online: Many case records and docket information are searchable through online portals such as MiFILE or county public record platforms.
• In‑person requests: Individuals can visit the clerk’s office to request certified copies or view records not available online.
• Formal requests: For extensive record retrieval or specific public record requests (e.g., FOIA), the clerk’s office can process formal applications. Fees may apply for certified copies or extensive search efforts.
  The office also assists with public record access by offering guidance on search tools, indexing, and proper request formats so users can locate the information they need.

Court Administration

The Ottawa County Clerk’s Office plays an active role in court administration by supporting daily judicial operations and coordinating official court processes.

Scheduling Hearings and Docket Management

Part of court administration includes managing case calendars and court schedules. The clerk’s staff enters newly filed cases into the docket system, updates hearing dates, and tracks deadlines that judges and attorneys rely on to plan proceedings. A court docket is a summary of case activity that shows filings, scheduled hearings, and procedural steps for each case.

Interaction With Judges and Legal Staff

Clerks serve as the administrative link between the judicial bench, attorneys, and court personnel. They:

• Provide judges with filed documents for review prior to hearings.
• Prepare and issue official court notices.
• Maintain communication with prosecutors, defense counsel, and litigants about upcoming actions.
  This coordination ensures official processes adhere to procedural rules and that court business moves forward in a timely manner.

Filing Documents with Ottawa County Clerk of Courts

Filing documents with the Ottawa County Clerk of Courts means submitting official filings correctly so a court case can proceed or updates are added to an existing matter. There are several ways to file court submissions depending on your case type, your access to technology, and the requirements set by Michigan’s court rules.

Filing Methods

There are three primary methods you can use to submit documents for court filings in Ottawa County:

In‑Person Filing

You can bring your completed forms directly to the Clerk’s Office during regular business hours. Staff will accept your submission, process the official filings, and give you a stamped copy as proof of receipt. In‑person filing is helpful when you need immediate confirmation or have questions about the forms.

Mail‑In Filing

If you cannot come to the courthouse, you may mail your documents along with required fees and a self‑addressed stamped envelope. The clerk will date‑stamp your filing upon receipt and mail back any copies or confirmations. Ensure your package includes all necessary paperwork to avoid delays or rejection.

E‑Filing (MiFILE Portal)

For most case types, Ottawa County now requires e‑filing through the statewide MiFILE system. MiFILE lets you upload, pay, and officially file court documents online at any time. You must create a free MiFILE account, enter your details, and follow the specific filing steps for your case type. Electronic filings are then distributed to the court and other parties, with confirmation returned via email. This e‑filing requirement applies to most subsequent filings once a case has started.

Required Forms and Documentation

Before you file, be sure to gather the correct forms and supporting information:

Common Requirements

• Completed court forms with all required fields filled in
• Original or electronic signature where required
• Proof of service if you need to show the opposing party received the documents
• Case number if you are submitting documents in an ongoing case

Ottawa County Court Administration and Clerk’s Role

The Ottawa County Clerk’s Office plays a central role in court administration, ensuring that all cases move through the judicial system efficiently while maintaining accurate records. Through its court clerk services, the office provides administrative support to judges, attorneys, and the public, helping the court operate smoothly and transparently.

Clerk’s Interaction with Judges, Attorneys, and the Public

The clerk serves as a liaison among judges, legal professionals, and the public, facilitating smooth communication and efficient case management. Key responsibilities include:

• Providing judges with filed documents before hearings for review
• Coordinating with attorneys on filings, service notices, and deadlines
• Assisting the public with access to court records, procedural guidance, and case inquiries
• Answering questions about legal filings and court processes to maintain transparency

Administrative Oversight of Cases and Dockets

The clerk’s office handles the administrative functions of case management and ensures that every case follows proper procedures. Responsibilities include:

• Entering cases into the docket system with unique identifiers
• Updating dockets with motions, hearings, judgments, and other case activities
• Maintaining case files including pleadings, evidence, and official court documents
• Providing accurate records for hearings, appeals, and public requests
• Supporting compliance with state reporting, audits, and court regulations

Emphasis on Transparency and Efficiency

The Ottawa County Clerk’s office focuses on keeping court operations efficient while providing clear public access. Key points include:

• Timely scheduling of hearings to reduce delays
• Organized management of filings for judges and staff
• Accessible public records through in-person requests or online portals
• Accurate docket tracking to maintain transparency in case progress

By balancing these duties, the clerk ensures that court process management is effective and public trust in Ottawa County’s judicial system is maintained.

Clerk Responsibilities:

• Liaison between judges, attorneys, and the public
• Filing and docket management
• Case record maintenance and retrieval
• Scheduling hearings and court administration support
• Ensuring transparency, efficiency, and public access

Fees, Forms, and Important Documents

The Ottawa County Clerk of Courts provides comprehensive filing services and access to official documents for residents, attorneys, and litigants. Understanding required forms, fees, and submission procedures ensures smooth processing of all court and administrative transactions.

Common Forms and Filing Fees

Submission and Payment Instructions

• In‑Person: Submit forms and fees at the clerk’s office. Payments accepted: cash, check, money order, credit/debit card.
• Mail: Send forms with a check or money order. Include a self-addressed stamped envelope for return of filed documents.
• E‑Filing (MiFILE): Upload documents online, pay fees digitally, and receive electronic confirmation of submission.

Location & Office Information

Here is practical information to help you visit the clerk office Ottawa County in person for filing services, record requests, or other official transactions.

Office Address and Contact

• Main Office: Ottawa County Clerk
  12220 Fillmore St, Room 130
  West Olive, MI 49460
• Satellite Office: Ottawa County Clerk Satelite Office – Hudsonville
  3100 Port Sheldon St, Hudsonville, MI 49426
• Family Division Office: Ottawa County Clerk Family Division
  12120 Fillmore St, West Olive, MI 49460

Directions and Nearby Landmarks

• The main clerk’s office is located on Fillmore Street near the Ottawa County government center complex in West Olive, a short drive north of Grand Haven.
• Nearby landmarks include the Ottawa County Fillmore complex and county administration buildings.
• Hudsonville satellite services are provided at the Port Sheldon Road location, offering additional access for residents in the southern part of the county.

Office Hours and Parking

• Office Hours: Monday through Friday, 8:00 am to 5:00 pm at most clerk locations.
• The main office and satellite locations observe standard weekday hours and are closed on weekends.
• Free public parking is typically available on site in the county complex parking lots. Early arrival is recommended during peak business hours.
• If you plan to visit to submit forms or request records, check for holiday closures or adjusted hours before arriving.

Frequently Asked Questions

The Ottawa County Clerk’s Office provides a range of court clerk services and access to Ottawa County public records. Below are answers to common questions that help residents, attorneys, and the public navigate court procedures and document requests efficiently.

How to Request Court Records Online?

Court records can be requested online through the Ottawa County Circuit Court and Clerk’s official portals. Most records, including civil, criminal, and family court files, are searchable using the MiFILE system or the clerk’s case lookup tools. Users should provide specific information such as the case number, party names, or date ranges. Certain records may require a formal application for certified copies, which can be submitted electronically or by mail.

What Is the Processing Time for Filings?

Processing times vary depending on the type of filing and the method of submission. E-filings submitted through MiFILE generally receive immediate confirmation, with docket entries updated within 24 hours. In-person submissions are usually accepted the same day, with stamped copies provided during office hours. Mail submissions may take several business days due to postal delivery and office processing time. More complex filings, such as motions requiring judge review, may take longer. Online docket tools can help track updates and case activity.

Are Historical Records Available for Public Access?

Yes, the clerk’s office maintains historical public records, including civil, criminal, and family court documents. These records may be archived in physical form or digitally. Requests for older documents can require additional processing time. Some historical records may be restricted or require authorization to access, particularly when privacy regulations apply.

What Types of Filings Require the Clerk’s Approval?

Certain filings must be reviewed and approved by the clerk before they are entered into the court docket. These include petitions and motions in civil or family cases, small claims filings, and applications for certified copies of court records. The clerk ensures that all submitted documents are complete, properly formatted, and meet procedural requirements before they are accepted.

Can I Check My Case Status Online?

Yes. Ottawa County provides online portals that allow users to monitor case status, view upcoming hearings, and access recent filings. By entering a case number or party name, users can see docket updates, scheduled hearings, and all filings associated with the case. This online access supports transparency and allows litigants and attorneys to stay informed without visiting the courthouse in person.